QuickBooks automatic backup is a great feature provided by QuickBooks. A QuickBooks user can set up QuickBooks accounting software to automatically back up after closing his or her QB company data file a certain number of times. For instance, every 3 times a QB company file is closed by a QB user, a backup can be created by the QB without any sort of further input from QB user.
Follow the steps given below to set up QuickBooks automatic backup –
Besides setting up QuickBooks automatic backup, you can also set up QuickBooks scheduled backup.
Follow the steps given below to set up QuickBooks scheduled backup –
Along with setting up QuickBooks automatic backup and scheduled backup, QuickBooks also allows you to set up backup reminders.
You can set up backup reminders if you want QuickBooks to periodically remind you to create backups. It will be up to you, whether you create or do not to create the backup. So, it is different than QuickBooks automatic backup. While setting up backup reminders, you can tell QuickBooks how often it should remind you for backups. Follow the steps given below to set up backup reminders–
At times, you may have to deal with the issues such as QuickBooks scheduled backup not working or QuickBooks automatic backup not working. Such issues can arise due to the following reasons –
If your QB company file name is greater than 65 characters, then this can cause the backup process to fail. The company file name that has a lot of spaces, underscores and special characters can also lead to problems such as QuickBooks scheduled backup not working or QuickBooks automatic backup not working. Do not allow your data file name to exceed 30 characters. Also, there should be no spaces or special characters.
A very long file path
If your company file path is very long and your file is not in the root drive, you can face QuickBooks backup issues such as QuickBooks scheduled backup not working or QuickBooks automatic backup not working. The same applies to your backup file path. Shorten your file path to avoid backup problems.
If the QB file to be backed up is more than 3 GB in size, you can face QuickBooks backup problems. You should use smaller file size if you do not want to face issues with QuickBooks backup feature such as QuickBooks automatic backup not working.
If you are trying to use an external drive or pen drive for backing up, you can face QuickBooks automatic backup not working or other problems with the backup process. Similarly, backing up on a directory, where you and the QuickBooks Database Server don’t have the necessary Windows access rights or full permissions, will lead to backup problems. You should always create a backup to either a directory in the root drive or on your desktop and then cut and paste the backup to your desired storage location.
Another reason for facing QuickBooks automatic backup not working or QuickBooks scheduled backup, not the working problem can be traced to the setting – Keep QuickBooks running for quick startups. Turning off this setting can lead to a QB backup process running normally.
If QuickBooks backups have not been configured properly during the setup process, then you can face backup problems later on when you run the backup process. Usually, the improper configuration takes place regarding the user name and password. The user name and password that we are talking about here are not QB user name and password, but the Windows user name and password for the PC where the backup process is being run.
Also, you have to take into consideration that if the PC where the QuickBooks file is scheduled for backup is on a domain, the username must be that username that is used on a domain- domain\username.
If you face any problem with setting up QuickBooks automatic backup or scheduled backup, or if you are unable to fix QuickBooks automatic backup or scheduled backup not working issue, you can call us at our QuickBooks Online Support Number 1-877-221-952O to get expert technical assistance.
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