How to Change Employee Payroll Information in QuickBooks?

Payroll customers have the right to change Employee Payroll Information. If you are using Direct Deposit or QuickBooks Desktop Payroll Assisted, then you need to send a zero payroll after completing the updates.

This blog illustrates how to Change Employee Payroll Information in QuickBooks Desktop. You must have the State Allowance or employee Form W-4 to complete these changes.

Payroll customers can change the following information in QuickBooks Desktop:

• Employee Information: Customers can change the Employee information that includes legal name, Address, Direct Deposit, Allowances, federal filing status, State filing status, extra withholding, state estimated deductions, Date of birth, Payroll schedule, class additions, Earnings (items, rate, pay period) and company contributions.
• Changes related to the next pay period: State Lived, State Worked and taxes.

In case, you find any difficulty in making the changes in Employee information, get in touch with us at our QuickBooks Error Tech Support. We will help you with every technical issue that you might be facing while changing payroll information in QuickBooks.

Below are the steps that you should follow to Change employee payroll information QuickBooks:

Steps to change employee payroll information in QuickBooks

Initially, you can edit the employee’s payroll information. After that, change the name of the employee (if required) and follow the steps given below respectively:

Step 1: Edit the employee’s payroll information.

• Select Employees and go to the Employee Center.
• Click on the Employee’s name twice whose information is required to change.
• Go to the Edit Employee window and select the Payroll Info tab.
• Now, change the information related to an employee’s payroll.

Proceed further and check out the other steps respectively to change the payroll information.

Step 2: How to change the Employee’s name?

• Click on Employees and select the Employee Center.
• Double-tap on the employee’s name.
• In the Personal tab, select the Legal name and add the correct employee name.
• Select OK.

Step 3: How to add payroll items in QuickBooks?

• Open the Item Name column, select beneath the last item.
• Select an item.
• If you want to make a new payroll item, select add.
• Save the recent changes by clicking on OK.

Step 4: How to change the percentage, amount or annual limit of payroll item?

• Select the Amount/Annual Rate or Limit that you need to change.
• Add the correct percentage, amount or limit.
• Save the recent changes by clicking on OK.

Step 5: How to add extra withholding or change tax withholding?

• Select Taxes.
• Choose the type of tax that you require to change.
• Make the changes.
• Select OK.

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Step 6: How to insert the payroll item above another?

• Select the item above that you wish to insert an item.
• Click on Edit and select Insert Line.
• Save the recent changes by clicking on OK.

Step 7: How to delete a payroll in QuickBooks?

Follow the steps written below to delete a payroll in QuickBooks:

• Select an item that you want to delete.
• Select Edit and choose the delete line.
• Save the changes that have been done recently by clicking on OK.

Step 8: How to reactivate a terminated employee?

• Click on the Employee Center and select Change View to All Employees.
• Double-tap on the Employee whom you want to reactivate.
• Choose the Employee Info tab.
• Delete the Release Date.
• If you are using QuickBooks Desktop 2015, choose the Termination tab and delete the termination information (If required).
• Uncheck the box “Employee is inactive”.
• Save the recent changes by clicking on OK.

How to change pay period in QuickBooks Online?

In QuickBooks Online, you will not get the option to change or edit a pay period of a paycheck. However, you can delete or recreate the paycheck. To do this, you need to follow the steps written below:

• Open the Reports menu and type Paycheck List in the search bar.
• Choose the funnel icon to select the date.
• Write a checkmark on the paycheck that you want to delete.
• Click on delete.

Once you have deleted the existing paycheck, now you can recreate it with the correct pay periods. Follow the steps written below to do so:

• In the Workers menu, choose the Employees tab.
• Select Run Payroll and Select an employee.
• Add the required information.
• Choose the Preview Payroll > Submit Payroll.
• Click on the Print pay stubs to print the paychecks.
• Select Finish payroll.

We hope that you will get all the required information regarding How to Change Employee Payroll Information through the above blog. We have described all the aspects of the same topic. In case, you are still searching for more information about QuickBooks payroll or stuck at any step while attempting the steps mentioned above, then you are free to call us any time at our QuickBooks 24/7 Support Phone Number on 1-855-365-6O12 (Toll-Free).