How to Create, Edit and Delete QuickBooks Memorized Transactions?

One of the great features that a QB user enjoys is its QuickBooks memorized transactions feature. With this convenient feature, a QuickBooks user can automate or get reminders for frequently occurring transactions, for example, bills that have to be paid on a monthly basis or recurring invoices.

By using memorized transactions in QuickBooks, you would prevent yourself from missing a transaction. Your QuickBooks accounting software will memorize the transaction that occurs frequently and will give you a reminder every time that transaction is due. If in case you want, your QuickBooks can save you precious time by entering the transaction automatically.

How to create QuickBooks memorized transactions?

Follow the steps given below to create memorized transactions in QuickBooks-

• First of all, you have to enter the transaction in the manner you want it to get memorized. But remember not to choose Save. If you find that some of the fields have information that may get changed, just leave them blank. For instance, the Memo field on a recurring check can be left blank. This will allow you to type different memos for different checks.
• Navigate to the menu bar and find Edit.
• Click on it and then choose Memorize option for a transaction.
• Give a name to the memorized transaction.
• After that, you have to decide how QuickBooks should handle the transaction. You can choose from the following three options -
  1. Add transaction to Reminders list - This option will add transaction to the Reminders list’s memorized transactions section. If in case, you go for this option, you are required to fill the field with the name - How often.
  2. Do not remind me of the option - If you choose this option, the transaction will not get into your Reminders list or will not get added automatically. For transactions repeating from time to time, this can be used as an as-needed template.
  3. Automate Entry of Transaction - If you choose this option, once the transaction is due, it will be automatically entered. If in case, you go for this option, you are required to fill the fields with the names - How often and Next Date.
• In the Memorize Transaction window, you have to fill in all the necessary information. Once it is done, click the OK button.
• Choose Clear, if the transaction information is meant only for future use.
• Now, close the window.
• If you now want to record the memorized transaction, you have to either click Save and then Close, or click Save and then Next.

How to edit a memorized transaction in QuickBooks?

Follow the steps given below to edit or update QuickBooksmemorized transactions-

• Navigate to the menu bar and look for the Lists menu.
• Look for Memorized transaction list and click on it.
• Scroll through the memorized transactions and select the one that you want to edit.
• Modify it.
• Once you have made the changes, click the Memorize button present at the top.
• For updating the transaction, click Replace, or if you want to create a new one, choose Add.
• If you are making changes to the transaction for future use only, choose Clear.
• After that, close the window.
• If you now want to record the updated transaction, you have to either click Save and then Close, or click Save and then Next.

How to create QuickBooks memorized transactions group?

For transactions that occur on the same date, for example, invoices having the same due date, QuickBooks allows you to create a memorized transaction group.

To do so, follow the steps given below-

• Navigate to the menu bar and look for the Lists menu.
• Look for Memorized transaction list and click on it.
• Open the Memorized Transaction drop-down menu.
• Now, select New Group.
• You will be prompted to provide the required information such as the name of the group and frequency.
• After you provided the information, click the OK button.

How to add transactions to QuickBooks memorized transactions group?

You have to follow the steps mentioned below to memorize a transaction and add it to a QuickBooks memorized transactions group-

• Firstly, you have to open or create any transaction that you desire to memorize.
• Choose Memorize.
• Now, select Add to Group.
• Choose the name of the group to which you want to add the transaction.
• Finally, click the OK button in order to complete the process.

Steps to delete QuickBooks memorized transactions

You have to follow the steps mentioned below to delete a memorized transaction-

• Navigate to the menu bar and look for the Lists menu.
• Look for Memorized transaction list and click on it.
• Scroll through the memorized transactions and select the one that you want to delete.
• Open the Memorized Transaction drop-down menu.
• Now, select Delete Memorized Transaction.
• Finally, click the OK button in order to complete the process.

The steps given in the blog will guide you in creating, editing and deleting QuickBooks memorized transactions. If you are face problem with any of the steps given above or are having any issue related to QuickBooks memorized transactions, you can call us at our QuickBooks Support Number 1-877-221-952O to get expert help.