QuickBooks allows you to set up, edit and remove direct deposit service for your organization’s employees after you have activated QuickBooks direct deposit feature in QuickBooks Desktop Payroll for your organization.
If an employee of your company wants direct deposit, he or she must, first of all, fill out a direct deposit authorization form and give you a voided check from his or her bank account. It should be a check and not a deposit slip. The direct deposit authorization form is available from the Intuit website. You are not required to submit the direct deposit authorization form and the voided check given by your employee to QuickBooks Desktop, as these are for record purpose only.
You should consider the information given below before proceeding with the steps required for QuickBooks direct deposit set up for employees.
Direct deposit bank account information of your employee must be always entered from a check. A deposit slip must never be used as deposit slip’s information is not valid for direct deposit purpose. Account information that you have to enter must be of the U.S., as outside the U.S., different automated clearing house processes are employed, and these external processes do not correlate with QuickBooks Desktop.
In case of payment cards, you should contact the card provider for seeking account number information and routing. If you want to use a money market account of your employee for the purpose of direct deposit through QuickBooks, you have to make sure that the money market account of your employee accepts Automated Clearing House (ACH) transactions. Your company’s employees have to check with their banks whether their money market accounts are savings or checking.
If in case, your employee’s account is a savings account, then he or she has to get the account routing number from his or her bank. If your employee’s bank tags your employee’s account like a money market account, you have to tell your employee that only checking or savings accounts are accepted by QuickBooks Desktop, and so he or she should select checking account.
Also Read: Steps to Fix QuickBooks Error Code 1603
If you want to update the bank information of your employee, you can do so from the same page where you set it up for your employee. When prompted, you have to type your direct deposit PIN.
Ensure that bank account information has been edited before you have created your employee’s paycheck. All those paychecks that you created before the account information of the employee were updated will not get deposited to the newly updated bank account but to the old bank account. If you want this to not happen, you can delete paychecks and then again create them before sending to Intuit. If you do not want to follow this delete and recreate step, you can follow these steps –
If you do not want QuickBooks direct deposit for an employee, you can follow the steps given below to remove him or her from the QuickBooks direct deposit setup –
With QuickBooks Desktop Payroll, you can create a one-time regular paycheck, i.e. non-direct deposit paycheck, for your company’s employee, to whom otherwise the payment is made through QuickBooks direct deposit feature. However, all the future payments to this employee will be through direct deposit.
Follow the steps given below to remove the direct deposit option for an employee while you are creating the paychecks –
Follow the steps given below to edit already created direct deposit paychecks that have not been sent to Intuit yet–
If you face any problem in setting up, editing and removing QuickBooks direct deposit for employees, you can call us at our QuickBooks Online Support Phone Number 1-888-502-0363 to get expert technical assistance.