How to Print Pay Stubs in QuickBooks Online?

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In QBO, QuickBooks users are allowed to email pay stubs to the employees by using the feature of “QuickBooks Print Pay Stubs”. A plain white paper will be required to print pay stubs in QuickBooks Online. Likewise, users can also reprint the paystubs for their employees only when a paycheck has been lost.

QuickBooks paycheck stubs have been introduced as ‘password-protected Pdf attachments which save the layout and format of the Paystubs. The important point that you need to consider while printing QuickBooks pay stubs is “Dollar amount must be correct”.

Underneath in this article, we will talk about the simple steps to email and print QuickBooks pay stubs in QuickBooks Online.

Contents hide

1 How to Print Pay Stubs in QuickBooks?

1.1 For QuickBooks Online Payroll

1.2 For other versions of QuickBooks Online Payroll

1.3 For Intuit Online Payroll Enhanced

1.4 For Intuit Online Payroll Full Service

1.5 How to email QuickBooks pay stub in QuickBooks Online?

1.5.1 How to reprint a paycheck?

1.5.2 To Conclude:

How to Print Pay Stubs in QuickBooks?

You can print payroll stubs for the employees by using online payroll. The following is a list of all steps to print paystubs in Intuit Online Payroll along with the QuickBooks Online Payroll. You have to apply the steps according to the products you are using:

For QuickBooks Online Payroll

Step 1: Setting up QuickBooks Pay Stub Printing Preferences

First of all, click on the Settings icon and select Payroll settings.
Choose Paycheck Printing and then, click on the Preferences section.
You have to select Plain paper stubs.
You need to select OK.

Step 2: Print Payroll Stubs

In the Workers field, choose Employees.
After that, click on the Paycheck List in My Payroll section.
Select the paychecks that you need to print.
Click on Print.

For other versions of QuickBooks Online Payroll

Step 1: Setting up QuickBooks Pay Stub Printing Preferences

Select the Settings icon and select Payroll settings.
Choose Edit and then, click on the Printing section.
Click on Plain paper stubs.
You need to select Save > Done.

Step 2: Printing Pay Stubs

First of all, you need to select Workers and choose Employees.
Go to the Paycheck list in the My Payroll section.
After that, you have to select the paychecks that you need to print.
Click on Print.

For Intuit Online Payroll Enhanced

Step 1: Setting up QuickBooks Pay Stub Printing Preferences

Choose Preferences in the Setup.
Click on Paycheck Printing Settings.
After that, you have to select Plain paper stubs and choose OK.

Step 2: Print Payroll Stubs

Run Payday and click on Paycheck List.
Choose the Paychecks that you need to print and click on View Print.
To print pay stubs, select the printer icon.

For Intuit Online Payroll Full Service

Step 1: Change pay stub Printing Preferences

Go to the Help tab.
Choose Contact to change the printing preferences.

Step 2: Print Payroll Stubs

Open the homepage and choose the View Paycheck List.
You have to select Paychecks that you need to print.
Choose Print.
To print pay stubs, select the printer icon.

How to email QuickBooks pay stub in QuickBooks Online?

Emailing QuickBooks paycheck stubs for your employee is not a difficult task to perform. You just require to follow the steps wisely. However, you are not permitted to email paystubs directly as an attachment in QBO. You can send paychecks to the Intuit official site. The employee requires to sign in to get the paystubs.

Here are the steps to send pay stub manually:

From the left menu, you have to click on Employees.
Choose Employee and select the Paycheck list tab.
Now, you need to locate the paycheck that you need to email.
Launch the paycheck by selecting the Net Pay amount.
Select Print.

Note: You need to change the paycheck printing preferences only when it is indicating a real paycheck rather than a paystub.

How to reprint a paycheck?

You can reprint a paycheck only when an employee has lost or damaged their paycheck. An employee is not allowed to reprint a paycheck when the last printed check has already been sent to the employee. Here are the steps to reprint QuickBooks paycheck stubs:

From the left menu, click on Reports.
Choose All.
After that, select Payroll.
Now, a list of payroll reports displays from the Payroll drop-down.
Select the Paycheck List or type the name of the report in the search field.
Choose the paychecks that you need to print and type the check number. Keep in mind that the print option will be appeared only when you have selected one or more checks.
Choose Print. Hence, you will have a PDF viewer.
Ensure that the printer has been filled with check stock.
In the PDF viewer, choose the printer icon.
Follow the instructions.

Finally, we expect that you have understood the steps of emailing, printing, and re-printing pay stubs. Hopefully, you have found the aforementioned information useful.

To Conclude:

In short, we would like to tell you that the above article includes all the aspects of QuickBooks Pay Stub. Likewise, we have described all the steps to print pay stubs in QuickBooks Online in the above blog. In some cases, users may get stuck while performing the steps for printing or emailing paycheck stubs.