Informative Post on Deleting a Company File from QuickBooks Online & Desktop

How to delete company files in QuickBooks
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Are you looking for a complete guide on ‘how to delete a company in QuickBooks Online and Desktop? No worries as we are here including all the steps to remove a company or file from QuickBooks Online, Desktop, QB POS, and Mac. Sometimes, you don’t want to run a company file in QuickBooks because of several reasons for example ‘because having multiple accounts, etc. You can manage financial activities in a more effective way only when you have added a single company in QuickBooks. 
You can go through the whole post carefully to know ‘How to delete company files in QuickBooks? Keep in mind that the deletion of the company file or company completely wipes off your data from QuickBooks. Before proceeding ahead, ensure that the deletion of the wrong company or file may lead you to difficulties. 

How to Delete Company Files in QuickBooks?

Well, the main reason behind the deletion of the company file is to prevent it from showing in the list of the company files. You can easily remove a company or file from QuickBooks by using the Chart of Accounts (COA) option. To know the complete method, have a look at the following list. 

  1. First of all, make sure that you have logged in to the QuickBooks account.
  2. After that, choose the Chart of Accounts option. 
  3. Select The File option and tap on Close Company. 
  4. Next, click on the Edit option from the drop-down list. 
  5. Now, select the unnecessary file. 
  6. At last, select OK.

Steps of ‘How to delete QuickBooks Company from mac computer?’

  1. The first step is to access QuickBooks on the Windows PC.
  2. Next, choose the File Menu and click on Open or Restore Company. 
  3. After that, click on Next. 
  4. Select the Company File that you want to remove. And then, select Open.
  5. Press the F2 key on your Windows. 
  6. Now, a window will appear on the screen where you have to choose the File Information option.
  7. Look for the path of the company file. 
  8. Choose Exit QuickBooks and select the File option.
  9. Again, choose Exit. And, access the company file location.
  10. Right-click on the company file to choose Delete.
  11. Access the software again and launch the Edit List option.
  12. Finally, choose the Hide option present on the Company File.

Read Also : Converting QuickBooks Desktop Pro or Premier Company File to QuickBooks Online

How to remove a Company File from QuickBooks Desktop?

In order to know the steps to delete a company file from a desktop, you can proceed further and check out the following list. We have given you all the steps that may help you in removing the company file from the QuickBooks Desktop.

  1. First of all, you have to access the QuickBooks on the system.
  2. After that, access the Company File that needs to be removed.
  3. Next, select Open and press Next. 
  4. Choose the Company File that you don’t want to use.
  5. Again, click on Open and press the F2 key. 
  6. Now, choose the File Information option when a window appears on the screen.
  7. Choose the path of the company file. 
  8. Meanwhile, click on Exit QuickBooks and select the File option.
  9. Again, choose Exit. And, access the company file location.
  10. Right-click on the company file to choose Delete.
  11. Access the software again and launch the Edit List option.
  12. Lastly, select the Hide option.

How to delete my company file from QuickBooks Online?

One of the following methods will surely help you to delete the QuickBooks company file from QuickBooks Online. For any further assistance, you can get in touch with our professionals. We are all set to help you in removing a company or file from any version of QuickBooks software. 

Method 1: Delete Company File within 60 days

  1. Initially, launch QuickBooks Online and sign in to the Company File.
  2. After that, do changes to the URL and include purgecompany in it. 
  3. Now, all the items will be displayed that are being deleted. Here, click on Yes. 
  4. Select the industry that you want to remove. 
  5. Choose the Chart of Accounts option. 
  6. Lastly, select the Wipe Data option.

Method 2: Deleting QuickBooks Company Files after setting up

  1. The first thing is to sign in to the Company File.
  2. And then, choose the Gear icon and click on Your Company.
  3. Next, go to the Account and Settings and choose the Billing and Subscription option.
  4. Finally, choose to Cancel in the Subscription option.

Method 3: Cancelling QuickBooks Company Files after 60 days

  1. First of all, sign in to the QuickBooks Online Company
  2. And then, choose the Gear icon to look for the account. 
  3. Next, click on Update Credit Card. 
  4. Choose the Subscription option and then select Cancel Subscription Link
  5. Finally, go through ongoing instructions to complete the procedure. 

Method 4: Delete the company file via creating a new account

You can also create a new account instead of deleting the older QuickBooks Online account. For this, you can visit Intuit’s link and use the admin credentials. Follow the underneath process to remove a file from QBO. 

  1. First of all, launch a Web browser. 
  2. Visit the link: ‘http://quickbooks.intuit.com/signup/
  3. After that, choose the Enter key. 
  4. Enter your Admin credentials.
  5. Finally, set up a new QuickBooks Online account. 

Read Also: Moving from QuickBooks Online to QuickBooks Desktop

How to remove a Company File in QuickBooks 2011-18 versions?

In QuickBooks versions from 2011 to 2018, you can delete a company file via Chart of Accounts. For this, you first need to choose the File menu and then choose Close Company. Below, you can some additional steps to perform the same. 

  1. First of all, choose the Chart of Accounts (COA) option.
  2. After that, select the File Menu and click on Close Company. 
  3. Then, click on the Edit option from the drop-down option. 
  4. Here, you will see some files where you need to choose one that needs to be removed. 
  5. Make sure that you have marked the Company File
  6. Finally, click on OK.

Final Thoughts!

Here, we come to the end of the post regarding ‘How to delete company files in QuickBooks?’ We hope that you have got all the required information from our end. In case, there is any lack of info or you want some additional guidance about the same, hire an expert from our team. 
Are you still confused? Please, don’t hesitate to contact us at AccountantSquad by dialing our toll-free QuickBooks Support Phone Number (1-855-857-0824). Our professional team is all set to assist you in time regarding every issue. 

Frequently Asked Questions

Q1: Can we remove a company in QuickBooks?

A: If you are looking for steps to delete a company in QuickBooks, follow the steps written below. 

1. First of all, choose the File menu and click on Close Company. 
2. Choose the company that you want to remove from QuickBooks. And, you are done!

Q2: How to delete a company and start over in QuickBooks?

A: Follow these steps to delete a company in QuickBooks and start over. You should keep in mind that if the subscription is more than 60 days old, then cancel it. Otherwise, if the subscription is less than 60 days old, then wipe data. 

1. The first step is to choose the Gear icon and choose Account and Settings.
2. After that, click on the Billing and Subscription tab. 
3. Finally, choose Cancel Subscription and follow ongoing instructions. 

Q3: Which QuickBooks files can I delete?

A: We can delete QBBackupTemp folders. They seem mostly to have a file with the extension .dsn

1. Working File (.qbw)
2. Backup File (.qbb)
3. Accountants Copy File (.qba)
4. Accountants Transfer File (.qbx)
5. Accountants Change File (.qby)

Q4: How to wipe data of QuickBooks Online account?

A: You can follow the below-mentioned steps to wipe the company’s file data in QuickBooks Online. 

1. The initial step is to Log in to the QuickBooks Online account. 
2. After that, validate the URL to include or purge company. 
3. Now, you get a summary of the items to be removed. 
4. Choose Yes after deleting the data and press OK. 
5. Finally, click on Wipe Data

Q5: How to delete a company file from QuickBooks Online 2021?

A: Underneath are complete steps to remove a company file in 2021. 

1. Firstly, choose the Gear icon and click on Account and Settings. 
2. Then, select the Billing & subscription option. 
3. Finally, click on Cancel on the QuickBooks option.

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